Hi Guys. Its 2019.
Im organizing my first micro tourney.
Here is a list of what I have done.
Dream big but start small. Start with the smallest and simplest event you can manage by yourself. Focus on learning opportunities rather than becoming an E-sport Tycoon.
1.1 Plan Plan Plan. Sketch out a basic plan and flesh out as much detail as possible. Have the end in mind. A small knowledge on how to create a simple paper work for organizing an event will keep you focused.
Identify key resources.
2.1 Target audience: Stick to friends or people that you can easily manage. 1 organizer with maximum 32 participants.
2.2. Venue: Is there a decent place you can use cheaply or even for free? consider heating/air conditioning & proper ventilation.
2.3 Tvs and consoles: Start with 1 unit. You can use your own, rent or borrow from trusted sources. Cheap or free is best for now.
2.4 Game genre: fighting game is best because matches are quick and easily controlled.
Ensure the game is age appropriate.
2.5 Tourney fixture: use a simple tournament fixture using a whiteboard/penpaper or Excel
2.6 Prizes: You can ask a small amount of registration fee, divide it into prizes and paying off any overheads. Or you can ask for sponsors and keep the registration free.
2.7 Date&Time&Duration: Make sure the date and time is convenient e.g. after work, tgif, long weekend etc. A duration of 3 hours or less is good for starters.
2.8 Marketing: Use public and private adverts, make sure everyone knows your event. Use all free media platforms and pm every single person that you know that might be interested.
2.9 Online registration form: This will save you TONS of time. Provide a link that anyone can click and fill in their information. I use 123 Forms. Its free and easy to learn and launch.
Include rules and regulations as well as your contact information.
- Optional but will help you significantly.
3.1: Enlist volunteers. Have a quick meeting with them and outline details of the events.
3.2 Do paper work. Outline every single detail of the tourny starting from objectives to program schedule. You only do this once and can be reused and develop as your confidence grows.
3.3 Have light drinks and snacks.
3.4 Get feedback from friends or colleagues especially those who had organized similar or even bigger events. Give them the liscence to be brutally honest with their opinions and advise.
3.5 Post-event survey. After all is said and done, pariticipants feedback will help you plan your next bigger and better tourny. Again you can use 123 Forms to ask key questions.
Bottomline: Keep the event small to medium size to reduce the risk of game devs from sniffing you out. For huge events with solid financial backing, you may consider informing and requesting the game developers for permission.
Wish me luck!