Hey man. It’s great that you’re trying to run a tournament!
I’m trying to throw together some really quick answers for you… might be a little vague or messy, lemme know if it doesn’t quite add up.
The typical format for SF tournaments is something like this:
- double-elimination bracket
- best 2/3 rounds per game, best 2/3 games per set
- random seeding
- double-blind character selection
- loser of a game can change their character, winner of a game must keep their same character
- no turbo functions or programmable controllers or hardware macros are allowed
- optional rule: (usually used but not always, your choice) all software macros are allowed
Prize money is divided as follows from the total entry fees collected for that game.
1st place - 70%
2nd place - 20%
3rd place - 10%
If you, as the tournament organizer, are paying for use of the venue, it’s reasonable to charge a small “venue fee” to each entrant to recoup that rental cost. (If you have multiple games at your tournament, a player will pay the entry fee for each game he enters but would only pay the venue fee once.) You’re going to want to be very up-front with your math about this, though, so that everyone knows you’re being fair. Tournament organizers should not pocket anything.
The most important piece of advice that I can give you is to be certain that you can do this before you try to do this. Make absolutely sure that the equipment/TV’s/consoles/cables will be there. Make absolutely sure that the venue is secure. If you’ve never used a bracket before, make up sixteen names and fabricate some results and practice filling through the whole thing and determining who places where. It’s easy-peasy once you’ve done it a couple of times but it can really twist your head up if you’ve never done it before. Tournament day is absolutely not the time for you to be figuring it out. For better or for worse, people in this community have a very low tolerance (read: once chance) for failed events and broken promises; if you screw up your first time, expect that nobody will want to attend another tournament held by you for a looong time. I tooootally don’t mean to sound like an ass but if that sounds too intimidating, you really do not want to be running a tournament.
Other things off the top of my head… post your date well in advance. Ask any other, more experienced tournament organizers in your area (or not! message some online!) for input and feedback and advice. Create a time schedule for how you expect to see everything run and be sure to let everyone know what it is. Tournaments never actually run on time so in reality it’s going to be a verrry elastic thing, but just having that intended schedule is pretty key to keeping your shit from descending into a spiral of absolute chaos and disorganization.
Uhhhm, I won’t go too much into details or exceptions or whatever for now. This is more or less what should apply to you. Please please please ask questions if you have any, both for your sake and for the sake of the players that attend your event.
Honestly, good luck with this and good shit for trying!!